Description

Collaborative Communications Group, Inc. is the nation’s premier communications consulting firm specializing in education and learning. A boutique agency, Collaborative is the creative force behind bold communications campaigns that address education issues, strengthen brand reputation, build awareness, education, and drive positive change. Collaborative’s clients include philanthropies, nonprofit organizations, industry associations, colleges and universities, school systems, and corporations focused on education and learning in and out of school. Collaborative brings together dedicated self-starters who challenge each other to deliver the highest quality outcomes for our clients through an engaging, collaborative, and highly productive team environment. Our team approach ensures that we deliver exceptional results while maintaining a supportive and fulfilling environment, where top talent can thrive. 

We are seeking a Senior Events Associate with strong project and event management skills to manage in-person and virtual events from beginning to end and support and maintain client relationships.

This position requires an individual with the following:

• 5 years of relevant event management experience
• A self-starter with a solutions-oriented approach and the ability to work independently
• Strong collaborator with the ability to work on cross-functional teams
• Strong oral and written communication skills
• Strong work ethic and a detail-oriented approach
• Ability to effectively work on multiple accounts/projects concurrently
• Ability to lift up to 25 pounds
• Desire to work in a fast-paced environment and ability to meet deadlines
• Ability to learn to work with a wide range of tools and online platforms including but not limited to Microsoft Office Suite (Excel, Word, PPT), Adobe Photoshop and Pro, Google Suite, Zoom, Canva, MailChimp/Constant Contact, Project Management system such as Asana;
• Experience with event management systems (EMS) and mobile apps, such as Cvent, Aventri or Crowd Compass, is a plus;
• Confidence to manage projects independently while representing Collaborative with professionalism.
• Commitment to transparent communication and collaborative problem-solving.
• Team-oriented approach that values diverse perspectives and supports colleagues’ success.
• Ability to travel and availability to work evenings and weekends as needed; and
• Bachelor’s Degree or equivalent
   

Requirements

Responsibilities include, but are not limited to:

• Coordinates events and meetings by overseeing production of materials, development of overall meeting agendas, communications with participants and speakers, travel support, developing invitation lists, and providing overall customer service.
• Ensure clear communications between project team members, including setting up regular project check-ins with internal and external teams. Actively participate in team and project meetings.
• Prepare agendas for client meetings and document follow-up. Take and disseminate meeting minutes (document meetings, tasks, and deliverables).
• Develop timelines and reports.
• Draft correspondence, newsletters, and social media content for events and initiatives, and activate community engagement.
• Manage and support webinars, virtual conferences, and in-person events, including but not limited to: 
• Manage vendors: research, develop, track, and analyze RFP responses for internal review; make recommendations and assist in final selection.
• Assist with drafting preliminary budgets and tracking expenses for events.
• Supports supervisor-developed project plan
• Monitors timeline and fulfillment of deliverables
• Day-of coordination between hotel, outside vendors, AV team, online platforms, etc.
• Oversee speaker management, maintain speaker materials including bios, photos, logos, etc., preparation, and on-site support
• Communicate effectively with clients to identify needs and evaluate alternative solutions
• Manage databases, registration systems, and event website content.
• Cultivating and maintaining strong working relationships.
   

Salary is competitive and commensurate with experience between $70,000-$80,000. The benefits are excellent and comprehensive. The Senior Events Associate will work across teams. Collaborative is a remote working environment.

TO APPLY
Please combine a cover letter, writing sample, and resume into a single file, and send via e-mail (with subject line “Senior Events Associate”) to [email protected] on Friday, September 26. Resumes will be reviewed on a rolling basis. No phone calls please.

The statements in this description represent the typical elements of, and criteria for, the general work that the applicant should expect to perform in this role. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills for this job.

Collaborative Communications is an equal opportunity, affirmative action employer. It is a strongly held value of Collaborative that power and possibility are not limited by gender, race, class, sexual orientation, disability or age. All candidates will be evaluated on a merit basis.