Description
POSITION OBJECTIVE
Working under general direction, the Project Coordinator will play a central role in advancing cutting-edge prostate cancer research initiatives within the greater Cleveland area. The position is based within a vibrant collaboration between Case Western Reserve University (CWRU) and University Hospitals (UH), institutions recognized nationally for their leadership in the development of innovative therapies and state-of-the-art diagnostic tools for prostate cancer.
The Project Coordinator will primarily support ongoing and new research projects led by the Department of Urology, in partnership with the Case Comprehensive Cancer Center. These projects focus on a range of objectives¿from evaluating novel biomarkers and genetic risk factors, to piloting new imaging technologies, and assessing emerging treatment modalities aimed at improving patient outcomes.
ESSENTIAL FUNCTIONS
Oversee the daily operations and logistics of multiple concurrent prostate cancer research studies and quality improvement projects, including the Barrigel trial, ESCAPE trial, and Photocure registry. Responsibilities include ensuring compliance with study protocols and regulatory requirements, maintaining adherence to timelines, and coordinating with principal investigators, research staff, and clinical teams. The role involves tracking research progress, identifying and addressing barriers to implementation, and facilitating routine updates and status meetings to ensure smooth execution and alignment with project goals. (35%)
Responsible for recruiting study participants through a combination of community engagement and digital outreach strategies. Applies and adapts best practices using digital tracking tools, data dashboards, and feedback mechanisms to enhance recruitment efforts. Actively engages with communities and stakeholders to ensure inclusive participation, continuously refining recruitment and engagement methods through an iterative process informed by performance metrics and participant feedback. (25%)
Participate in the administrative processes required to open new clinical trials, including presenting projects to the PRMC, adapting sponsor-provided protocols to University Hospitals (UH) templates, and preparing and pre-submitting Institutional Review Board (IRB) applications. Prepare all necessary documentation for principal investigator review, ensuring an efficient and streamlined trial start-up process. (15%)
Systematically collect, monitor, and record research data related to prostate cancer studies in accordance with established research protocols and IRB-approved procedures, including oversight of patient recruitment and consent processes to ensure all data collection aligns with ethical and institutional guidelines. (10%)
Engage actively in meetings and training, meet deadlines by organizing tasks efficiently, prioritizing responsibilities, and proactively communicating obstacles. Collaborate effectively by sharing ideas, supporting colleagues, and taking initiative on projects. (10%)
NONESSENTIAL FUNCTIONS
Provide training to new team members on the research projects available for the Urology department on prostate cancer. (5%)
CONTACTS
Department: Frequent contact with project investigators and staff to collaborate on projects and gain feedback.
External: Frequent contact with student workers from multiple external universities assisting with projects.
University: Regular contact with principal investigators and faculty, especially within School of Medicine to exchange project information.
Students: Occasional contact with student workers and interns from multiple universities involved with the Project and Project projects.
SUPERVISORY RESPONSIBILITY
This position has no direct supervision of staff employees.
QUALIFICATIONS
Education/Experience: Bachelor¿s degree in a health-related field and 2 years of work experience required including 1 or more years managing projects or small teams.
REQUIRED SKILLS
Strong project-management skills; ability to multitask, prioritize, and plan next steps. Must demonstrate critical thinking, accuracy, time management skills, and proven ability to successfully follow-through on assigned projects.
Highly organized, detail-oriented, and self-motivated individual.
Ability to work independently, contributing to team projects, with minimal supervision.
Strong interpersonal skills: ability to work and communicate with various individuals from a broad spectrum of disciplines and backgrounds within the department, school, and university, and with various individuals and community stakeholders outside the university.
Strong, professional, and effective verbal and written communication skills, including the ability to adapt information to the appropriate audience and literacy level.
Basic analytic skills.
Ability to follow appropriate data management procedures, including maintaining privacy and confidentiality.
Experience and proficiency with Microsoft Office Suite and Google Workspace.
Must demonstrate willingness to learn new techniques, procedures, processes, and software programs as needed.
Demonstrated history of successful support, education, and advocacy for all students, aligned with the values, mission, and messaging of the university, while adhering to the staff policy on conflict of commitment and interest.
Ability to meet consistent attendance.
Ability to interact with colleagues, supervisors and customers face to face.
WORKING CONDITIONS
Attend and conduct meetings with community partners within Greater Cleveland.
Requirements
QUALIFICATIONS
Education/Experience: Bachelor¿s degree in a health-related field and 2 years of work experience required including 1 or more years managing projects or small teams.
