Description

Role description

We are looking for a structured and solution-oriented Project Excellence Manager to support the continuous improvement of our project management practices and ensure the optimal use of project management tools-particularly Jira-across the organization. In this role, you will act as the central point of contact for Jira-related matters, supporting project teams, driving tool adoption, and fostering alignment to project management best practices. You'll work cross-functionally to ensure our digital toolset and methodologies empower teams to work efficiently and collaboratively.

Your Mission

Project Management Excellence

• Support project teams by consulting on efficient project management practices.
• Implement and improve frameworks, templates, and workflows that enhance project execution.
• Encourage adherence to defined project management standards and foster a culture of continuous improvement.

Tool Ownership and Enablement

• Take ownership of Jira and ensure its consistent and effective use across the organization.
• Provide guidance on the application of Jira and related Atlassian tools in different business contexts.
• Conduct training sessions, workshops, and develop self-service documentation to foster user enablement.
• Monitor system updates and enhancements, evaluate relevance, and roll out improvements to optimize tool performance.

Project Controlling:

• Develop and implement project controlling mechanisms to track progress and performance.
• Utilize Jira and other tools to monitor project timelines, budgets, and resource allocation.
• Analyze project data to identify trends, risks, and opportunities for optimization.
• Provide regular reports and insights to stakeholders to support informed decision-making.

Collaboration & Governance

• Build and lead a Jira Key User Community to encourage knowledge sharing and collaboration.
• Develop and maintain company-wide guidelines for tool usage and project workflows.
• Act as a bridge between business needs and technical tool capabilities.

Performance Monitoring & Optimization

• Regularly review tool usage and gather feedback from users.
• Analyze performance metrics and translate insights into actionable improvements.

Minimum Qualifications

• Bachelor's degree in business informatics, business administration, computer science, or a related field.
• Minimum 3 years of experience in project management and tool administration.
• Deep expertise in Jira (Atlassian), including configuration, workflows, and user training.
• Experience in planning and conducting tool trainings and workshops.
• Strong interpersonal and communication skills, with the ability to work across functions.
• Native-level fluency in German and business-level proficiency in English.

Preferred Qualifications

• Experience implementing tool-based collaboration strategies and driving adoption.
• Expertise in Jira as both an administrator and trainer.
• Familiarity with additional Atlassian tools (e.g., Confluence) and project automation features.
• Analytical mindset with a proactive approach to workflow optimization.
• Experience building internal user communities or centers of excellence.

Why you'll love working here

• Exciting tasks in an internationally operating, growing family business with flat hierarchies
• Flexible working hours and home office options
• 4 weeks remote work from other EU countries
• 30 days paid vacation per year
• Salary bands for a fair corporate culture
• Monthly allowance of €50 for your BAV
• Annual 360° feedback loops with clear promotion criteria and an individual career path
• Responsibility from day one in a company that encourages personal responsibility and growth
• Regular company events such as summer party, Christmas party
• Paid team dinners or activities for each team twice a year
• Free parking right outside the door
• Perks and benefits: JobRad, subsidized lunch, subsidy for the Deutschlandticket, free language courses and discounted memberships at several gyms and for the Wellpass
• Fresh fruit, free drinks and snacks in the office

Our Process

• Initial Screen with the Recruiter
• Technical Interview with the Hiring Manager
• Challenge onsite