Description

Indiana University (IU) Research seeks a highly skilled Project Management Specialist to support the associate vice president and vice chancellor for research, Bloomington, the associate vice president of Centrally Administered Centers, Institutes, Museums and Service Centers (CIMS), and be a collaborator on the IU Research central executive administrative team. The Project Management Specialist will report to the Associate Vice President (AVP) for Research and Vice Chancellor for Research, Bloomington and will assist with high-priority initiatives related to IU Research, the Bloomington campus, and Centrally Administered Centers, Institutes, Museums and Service Centers and help ensure IU Research achieves the IU 2030 Strategic Plan Pillar 2 goals.
Department-Specific Responsibilities

• Tracks and manages activities with faculty, academic leaders, and partners across the university as well as internally with IU Research.
• Meets regularly with AVPs and stays current on activities, identifies roadblocks, identifies areas of collaboration, and prepares reports and meeting agendas.
• Manages and maintains filing systems and produces/refines regular reports to distribute with IU Research and University leaders.
• Assists AVP and directors with major initiatives, including improved approaches to disseminating IU Research opportunities and information, faculty consortia, and improved outreach to faculty, staff, and student researchers in collaboration with the IU Research Communications team.
• Helps with CIMS annual review process and distribution of funding awards.
• Manages executives' calendars, meetings, travel, and correspondence.
• Utilizes business software applications to prepare correspondences, reports, presentations, agendas, minutes, etc.
• Develops and maintains protocols for tracking research activities.
• Helps plan and schedule multi-stakeholder meetings to further IU 2030 Pillar 2 goals.
• Coordinates teams of researchers in collaboration with AVP for Research.
• Assists with budget management, documentation, and administration of interdisciplinary initiatives.
• Supports research development activities through communications and outreach efforts.
• Works closely with IU Research community.

General Responsibilities

• Manages medium to large projects, from start to finish, ensuring on time completion within budget.
• Develops project plan(s) and efficiently analyzes, tracks, forecasts, and reports on project metrics and shortfalls.
• Coordinates and facilitates efforts of project team(s) consisting of various staff and hourly employees.
• Communicates ongoing changes in tasks, goals, or performance.
• Collaborates to ensure that project objectives are achieved within established time frames.
• Participates in client meetings, vendor/contract decisions, and development of project requirements and specifications.
• May provide guidance and support to less experienced peers.

Qualifications

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION
Required

• Bachelor's degree in relevant field

WORK EXPERIENCE
Required

• 2 years of relevant experience

Preferred

• Background or interest in research to support a robust research development services operation

SKILLS
Required

• Ability to drive multiple projects to successful completion
• Demonstrated project management skills
• Proficient in written and verbal communication skills
• Excellent organizational skills
• Excellent collaboration and team building skills
• Demonstrated time management and priority setting skills
• Highly thorough and dependable

Preferred

• Strong attention to detail
• Ability to work collaboratively with faculty, administrators, and other stakeholders across the university
• Commitment to maintaining the highest standards of quality, professionalism, and accuracy in all proposal and reporting materials
• Willingness to conduct other administrative duties as needed
• Knowledge of Indiana University's academic community and the achievements of faculty, staff, and student researchers

Working Conditions / Demands

This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation.

Work Location

Bloomington, Indiana

Benefits Overview

For full-time staff employees, Indiana University offers a wide array of benefits including:

• Comprehensive medical and dental insurance
• Health savings account with generous IU contributions
• Healthcare and dependent care flexible spending accounts
• Basic group life insurance paid by IU
• Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
• Base retirement plan with generous IU contributions, subject to vesting
• Voluntary supplemental retirement plan options
• Tuition subsidy for employees and family members taking IU courses
• 10 paid holidays plus a paid winter break each year
• Generous paid time off plans
• Paid leave for new parents and IU-sponsored volunteer events
• Employee assistance program (EAP)

Learn more about our benefits by reviewing the IU Benefit Programs Brochure .

Job Classification

Career Level: Career
FLSA: Exempt
Job Function: General Administration
Job Family: Project Management
Click here to learn more about Indiana University's Job Framework.

Posting Disclaimer

This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.

Equal Employment Opportunity

Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information .

Campus Safety and Security

The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online . You may also request a physical copy by emailing IU Public Safety at [email protected] or by visiting IUPD.