Description

External Retirement Plan TRS Employment Type Employee Benefits Eligibility Benefits Eligible Full/Part time Full Time Work Schedule Additional Schedule Information

• Tuesday to Friday: 2:00 PM - 10:00 PM
• Saturday: 7:00 AM - 3:00 PM

Advertised Salary $43,000 - $49,000 (commensurate with experience) Posting Date 09/18/2025 Open until filled Yes Closing Date Proposed Starting Date 11/02/2025 Special Instructions to Applicants Location of Vacancy Athens Area EEO Policy Statement
The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ([email protected]).
USG Core Values Statement
The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Position Information

Classification Title Event Planning Assistant II FLSA Non-Exempt FTE 1.00 Minimum Qualifications
High school diploma or equivalent and 2 years of related experience
Preferred Qualifications Position Summary
Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department during the evenings (Tues. thru Fri., 2pm-10pm) and Saturday mornings (7am-3pm); represent the department for management, planning and coordination purposes with event planners and others as needed; provide interoffice communications; manage and assist in the daily production of conference room set up and work assignments.
Provide technical management for the AV network in the auditoriums; properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client; operate audio/visual equipment and systems as needed; troubleshoot and make minor repairs of equipment as needed; coordinate high end support efforts with technical staff from the Georgia Center's Information Technology Services Department; research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Knowledge, Skills, Abilities and/or Competencies
Ability to read and interpret documents such as safety rules, operating instructions, and procedural manuals; ability to write and verbally communicate clearly and effectively with co-workers and supervisors; ability to communicate personably and with excellent customer-service skills with clients and staff.
-Ability to work compatibly with co-workers and agreeably with supervisors, follow instructions accurately, demonstrate an overriding sense of responsibility and care for the functions, tasks, responsibilities, equipment, facilities, and personnel of Event Services and the Georgia Center.
-Ability to lift and move heavy items (at least fifty pounds at each occurrence) for many repetitions and over an eight hour work shift.
-Ability to use Microsoft Word and Excel learn how to use job-related portions of Maestro PMS.
Physical Demands
Bend, stoop, reach high places-possibility of using ladders. Possibility at times of having to crawl on floor to connect wires, cable cords, etc. for setting-up exhibits. Lift and move heavy items (at least 50 lbs at each occurrence) for many repetitions over an eight hour shift. Standing on feet for extended periods of time, and walking long distances within the Center.
Is driving a responsibility of this position? No Is this a Position of Trust? No Does this position have operation, access, or control of financial resources? No Does this position require a P-Card? No Is having a P-Card an essential function of this position? No Does this position have direct interaction or care of children under the age of 18 or direct patient care? No Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No Credit and P-Card policy
Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.
Background Investigation Policy
Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

Duties/Responsibilities

• Assist the department manager with duties related to the management and direction of all activities and personnel of the Event Services Department during the evenings (Tues thru Fri) and Saturday mornings
• Represent the department for management, planning and coordination purposes with event planners and others as needed; provide interoffice communications
• Manage the daily production of conference room set up and work assignments.

Percentage of time 50 Duties/Responsibilities

• Provide technical management for the AV equipment in the auditoriums
• Properly arrange and operationally test audio/visual equipment and systems so that such equipment and presentation tools are ready for immediate use by the client
• Operate audio/visual equipment and systems as needed
• Troubleshoot and make minor repairs of equipment as needed
• Research and recommend for purchase as needed audio/visual products in regards to maintaining and upgrading inventory for support of presentation needs for events.

Percentage of time 35 Duties/Responsibilities
Provide technical consultation services and on-site instruction in the use of audio/visual equipment and systems for new department staff members, event planners and conference presenters, instructors and others as needed.
Percentage of time 15

Contact Information

Recruitment Contact

Contact Details
For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.
Recruitment Contact Name Leta Salazar Recruitment Contact Email [email protected] Recruitment Contact Phone

Posting Specific Questions

Required fields are indicated with an asterisk (*).

1. * How did you hear about this job opportunity at the Georgia Center for Continuing Education and Hotel?
   • UGA Jobs
   • Georgia Center Employment Page
   • Georgia Center Talent Recruitment Brochure
   • Insidehighered.com
   • Indeed
   • hCareers
   • LinkedIn
   • Facebook
   • Department of Labor
   • Goodwill
   • From a current UGA employee
   • Other

Applicant Documents

Required Documents Optional Documents

1. Resume/CV
2. Cover Letter