Description

About Saratoga Hospital

At Saratoga Hospital, we’ve built a reputation for high-quality, compassionate care and a commitment to the health and well-being of our community. As part of the Albany Med Health System, we combine advanced technology with a deeply personal approach—creating a supportive environment for patients, staff, and providers alike. We believe that exceptional care starts with exceptional people.

 About the Role

We’re looking for a dedicated Cancer Conference Coordinator Certified Tumor Registrar to join our team and help us continue delivering the level of care our patients and families deserve. In this role, you’ll be a vital part of our administrative team, ensuring excellent service, collaboration, and patient outcomes in a fast-paced healthcare environment. The Cancer Conference Coordinator Oncology Data Specialist (ODS-C) will work with the Cancer Data Management (CDM) Supervisor and CDM team in all aspects of the cancer registry.  Under the supervision and guidance of the CDM Supervisor, the Cancer Conference Coordinator ODS-C will work collaboratively with the CDM team to plan, organize, evaluate and actively participate in all cancer registry functions.

What You’ll Do

• The primary focus of the Cancer Conference Coordinator ODS-C is to coordinate and maintain Commission on Cancer Standards 6.5 (Follow up of Patients) and 2.5 (Multidisciplinary Cancer Case Conference). This includes planning, organizing, and attending weekly multi-disciplinary cancer conferences.
• The Cancer Conference Coordinator ODS-C will identify, accession, and abstract patient data utilizing the CDM Oncolog database.  This will be completed in compliance with CDM Department policy, as well as the guidelines and standards of national, state and accrediting institutions.  The Cancer Conference Coordinator ODS-C will ensure that all requirements from standard setters are met and maintained. These standard setters include the American College of Surgeons (AcoS), Surveillance, Epidemiology and End Results (SEER) program, the National American Association of Central Cancer Registries (NAACCR) as well as the NY State Department of Health. 
• The Cancer Conference Coordinator ODS-C is responsible for maintaining Commission on Cancer Standards 6.5 (Follow up of Patients) and 2.5 (Multidisciplinary Cancer Case Conference). 
• Case Abstraction / Case finding: Identifies reportable cases for inclusion into the cancer registry database. Assists in systematic methods of case finding. Enters and/or updates cases in the suspense database.
• Completes cancer case abstracts with a minimum accuracy of 95%. Abstracts cancer-related data according to established CDM policies and procedures including summarizing patient’s records, demographic data, diagnostic procedures, date of diagnosis, histological diagnosis and treatment. Assign codes for treatments, procedures and diagnoses according to appropriate classification systems such as: ICD-10-CM; ICD-O3; American College of Surgeons Commission on Cancer (ACoS CoC) Guidelines; Standards for Oncology Registry Entry (STORE); American Joint Commission on Cancer (AJCC) Tumor, Nodes, Metastasis, (TNM) Staging/Coding; and Surveillance of Epidemiology and End Results (SEER) guidelines. Consults supervisor, team members and appropriate resources to resolve coding questions.
• Completes cancer case abstracts in a timely fashion, as per the New York State regulations and the ACOS CoC PS. Required minimum average productivity of 1.5 hours per abstract.
• Follows up with providers and clinics to obtain and update missing data.

• Follow-Up:

• Assists in supporting and maintaining follow-up rate in accordance with ACoS CoC Program Standards.
• Assists in maintaining a follow up program for the life of all required abstracts by reviewing hospital documentation, contacting physicians, state offices and possibly patients for current follow up information. Enters this data into Oncolog database for further analysis.
• Enters recurrence data as identified during follow-up activities.
• Cancer Conference:
• Applicants for this position will fill the role of Cancer Conference Coordinator for Saratoga Hospital’s Cancer Program.
• Coordinates weekly multi-disciplinary cancer conferences. Supervises, plans, organizes, and prioritizes the established needs of all multidisciplinary cancer conferences.
• Corresponds with area hospitals, medical practices, and others to ensure availability of relevant information sources for presentation at meetings.
• Identifies and compiles pathology, radiology, and provider notes into a PowerPoint presentation for meetings. Prepares agenda. Emails final agenda to distribution list.
• Determines and ensures pertinent, up-to-date patient information such as test results, imaging, pathology slides, and other relevant information are available before the conference.
• Virtually attends and presides over conferences. Documents staging, treatment decisions, and other information for inclusion into the Oncolog registry database. Ensures compliance with Cancer Registry related policies and procedures.
• Prepares reports for submission to the CME office. Compiles CME applications and develop necessary documents for submission. Performs other duties as necessary.

• Cancer Program:

• Prepares reports on CoC Cancer Program Standard 2.5 – Multidisciplinary Cancer Case Conference. Presents findings to Cancer Committee.

• Provides support with the preparation of reports and forms as directed and in accordance with established policies. Assist in retrieving and compiling data for annual reporting.
• Provides guidance and support to physicians and other professionals with Cancer Registry and ACOS CoC Program Standard needs.
• Attends state or national educational activities as approved by the Director. Participates and completes required continuing education.  Maintains current credentials from the National Cancer Registrars Association (NCRA).
• Deliver compassionate, patient-centered care in alignment with Saratoga Hospital values
• Collaborate with interdisciplinary teams to support health, healing, and service excellence
• Perform administrative responsibilities with a focus on safety, quality, and efficiency
• Use hospital systems and tools to document care and support operations
• Continuously seek opportunities to improve processes and support patient and staff satisfaction
• Serve as a positive, professional representative of our hospital and community

What You Bring

• Minimum of an Associate Degree in Cancer Information Management; Health Information Technology, (RHIA or RHIT); or a minimum of an Associate’s Degree in an allied Health-related field with completion of an NCRA-accredited program.
• Three years abstracting experience required. ACoS CoC accreditation experience preferred.
• Oncology Data Specialist – Certified (ODS-C) Credential issued by National Cancer Registrars Association (NCRA) required.
• Strong communication and teamwork skills
• Commitment to providing patient-first, high-quality service
• Comfort working in a fast-paced, collaborative environment

Why Saratoga Hospital

• A caring, community-focused culture rooted in teamwork and trust
• Supportive leadership that invests in your development and well-being
• Comprehensive benefits, including medical, dental, retirement plans, tuition assistance, and wellness programs. Click here to view our complete benefits guide.
• Opportunities to grow within the Albany Med Health System
• Located in beautiful Saratoga Springs, known for its vibrant community, outdoor recreation, and cultural attractions

Our Commitment

We are an equal opportunity employer and strongly encourage individuals of all backgrounds and experiences to apply. If you’re passionate about healthcare and community service—even if you don’t meet every qualification listed—we’d still love to hear from you.

How to Apply

Click the ‘apply’ button to submit your resume and complete our online application. Applications are reviewed on a rolling basis—apply today and discover what makes Saratoga Hospital a special place to grow your career.